April Meeting Minutes
April 17, 2024Morrill Memorial & Harris Library Trustees Meeting
Monday, April 1, 2024, 7:00 PM
Attendees: Cindy Binzen, Miriam Newman, Melissa Strayton (Library Director), Rachel Kurland, Carol Wilson, Becky Proulx, Kevin Lynch
Action Item Summary:
Rachel
Ask what Probate Court is about, what Library gets from it and whether to continue.
Close $3K savings account OR withdraw one dollar and redeposit annually.
Check on larger electric bill.
Take next steps on relocating Hannibal painting.
Send 990 to tax accountant.
Move tax info to account for 990 from Apr to Aug Monthly Duties
Melissa
Discuss offer with candidate for the summer reading program and a summer preschool story time
Check candidate above on response to offer.
Post opening for After School program.
Check with Matt Christie (??) on new thermostat.
New Covid tests (assuming it makes sense since smallest request is 3000).
Print new Library brochure/bookmark.
Melissa to ask librarians for referral to space planner.
Submit annual request to Friends’ Meeting 16-Apr
Cindy
Line up lawn care.
Screen door repair (already removed and underway).
Secure tarp in advance of snowstorm
Review Valley Floor estimates.
Test water
Carol
Volunteer and Presenter Thank yous
Kevin
Post policies on google drive and learn to post final minutes to website.
Remove tarp
Make progress on website content.
Team
Provide feedback via email to Becky on Community Survey.
Pursue Fall grant for interior refresh.
Secretary's Report: Approve minutes from March meeting - Cindy/Rachel/All. Approved.
Approve Library Policies (annual) - Cindy/Carol/All. Approved.
Librarian's Report
Large Jan-Feb adult order catalogued and shelved. Circulating briskly. Melissa working on early Spring order, another large one. Melissa working on J GRA order covering additions and replacements.
Programming
Aaron Dotter Eclipse presentation attended by ~20, nicely received. Needs thank you note from Carol. Eclipse eyeglass distribution begun.
Brooke Wilkinson will present on 13-Apr, probably 10 or 11am.
Corey Cook, poetry 4/18
Paul Butterfield program deferred to May, exact date TBD.
Center for Cartoon studies date needs to be defined.
Library brochure - ready to submit to printer.
Melissa to pursue new Covid tests.
Palace/Libby/Kanopy - Melissa monitoring usage under new fee schedule.
Friends' Report - Next Meeting Tues 16-Apr.
Treasurer's Report
Review profit and loss statement - electricity increased over twice usual amount. Not enough sun.
Other Business
Library Refresh includes lighting, carpeting, reading/meeting space, children’s play area, book return box, heat balance (booster?), electric spaghetti, moving paintings and sculptures, furniture (incl. desk).
Tony provided estimates. Cindy to provide at later date.
West Wilson slate roof estimate received. Carol to keep him apprised of progress
Melissa to ask other librarians for referral to space planner.
Community survey - Becky still open to input on draft survey using Google forms. Please review.
Website - no update
New sign board definitely needed.
Cindy axed the ice to free the tarp on bulkhead from a folded position (45 mins! Thanks Cindy). Ready for spring melt.
April Monthly Duties
Volunteer thank yous -Carol
Tax info to accountant for 990 - Rachel
Line up lawn care - Cindy
May Monthly Duties
Spring cleaning tentatively scheduled for 19-May at 9am.
Test Water - Cindy
Store tarp after snowmelt - Kevin
Next meeting - Monday, May 13, 2024
Posted by Morrill Memorial & Harris Library.
