Minutes for August 2019 Trustees Meeting

August 16, 2019

Minutes for the August 12, 2019

Morrill Library Trustees Meeting


The meeting convened at 7:00pm at the Library.  Present were Cindy Binzen, Miriam Newman, Curt Albee, Rachel Kurland, and Carol Wilson.  Also, Melissa Strayton (Librarian) arrived at 7:20pm from Fire Truck Night on the Green, Kerry Claffey (Bookkeeper), and David Webb (for the Friends), who left at 7:30pm.

Minutes from the July meeting were approved.

Friends Report:  The Friends are purchasing tables so we will no longer need to borrow tables from the Church for the book sale.  They are looking into purchasing a large tent, either new or used, to replace the large tent loaned by Curt.  Monies earned from the sale of books online helps with these purchases.  David stated that the book sale was the “best ever” both in sales and in the quality of books donated.

We are waiting for UPS to have a truck available to pick up the leftover books, which are currently boxed and stacked for Better World Books in the white tent in front of the library.  

Librarian’s Report:  The Turrell Grant application has been submitted and received.  We will know their decision by mid-November.  

We have a candidate for the position of children’s program coordinator.  Cindy and Melissa have scheduled an interview for Tuesday, 8/13.

The summer program, which ends next week, has been well attended.  There were 22 children at the special event with Michael Caduto, which was funded by a gift in honor of Kay Campbell and earmarked for children's services.

Book ordering is ongoing, with 60 new children’s books being processed, and new audio books and adult books arriving next week.

Melissa received a comprehensive report from Kanopy of uses and views by our patrons.  She suggested that we survey those who use the service for feedback.

Melissa is planning a volunteer training for the near future.  She is also hoping to have a guest speaker this Fall, possibly Paul Searls, professor from Northern Vermont University and author of “Repeopling Vermont.”

New Circulation Computer:  David reported that WinCycle has closed down so is no longer an option for a refurbished computer.  He has another source and success with reconditioned Chrome Books at an affordable price.  He will bring one to see if it will work for the library.

Treasurer’s Report:  Kerry distributed the latest profit and loss statement.  The bill for the April flood cleanup has been paid, and a donation from Norma Fink will go toward the new septic system.  All other items of our operating budget are on track.

Rachel reported on a proposed new insurance policy coverage through The Richards Group.  Kerry got an estimate from the Odell Agency, and Rachel, Miriam and Kerry will meet with their agent.

Kerry is finishing our 990 tax form.

Miscellaneous:  Curt reported that Brent Cadwell will begin excavation for the new septic system this week.  Tom Root will do the electrical work.  Shawn Harlow will do plumbing.

Ed Eastman is cleaning regularly, and will clean the rugs after the septic work is finished.

Lawn care is looking great.

Port-a-Potty is being maintained weekly.


Meeting ended at 8:25pm

Next meeting:  Monday, September 9, 2019, 7:00pm

Submitted by Carol Wilson





 

August Trustees Meeting Agenda

August 13, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, August, 12, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the July meeting

 

Librarian's Report

How are things going? Help needed?

Ordering for collection – monthly

Children’s summer programs – weekly publicity

Kanopy subscription numbers

Afterschool program coordinator for fall – weekly postings

Volunteer training 

Summer vacation coverage

New laptop

Metal bookends request from other ...


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Agenda for July 8, Trustees Meeting

July 4, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, July 8, 2019, 7:00 pm

Agenda

 

*Location – Kerry’s office at the Mason’s Hall 

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the June meeting

 

Librarian's Report

How are things going? Help needed?

Ordering for collection – every month

Children’s summer programs - publicity

Kanopy subscription

Volunteer training 

Summer vacation dates

New laptop

 

Friends' Report

Book Sale

 

Treasurer's Report

Review profit an...


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Minutes for June 2019 Trustees Meeting

June 18, 2019

Minutes for the June 10 Trustees Meeting


The meeting convened at 7 p.m. in the library. Present were Carol Wilson, Melissa Strayton (librarian), Rachel Kurland, Cindy Binzen, Curt Albee, Kerry Claffey (bookkeeper) and Marty Frank.


Minutes from the May meeting were approved.


Librarian’s Report: Melissa said the after-school program wrapped up with a big, rambunctious group and a scavenger hunt. Melissa suggested that it would make sense to find someone else to run the program next year an...


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June 2019 Trustees Meeting

June 6, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, June 10, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the May meeting

 

Librarian's Report

How are things going? Help needed? 

Ordering for collection – every 3rdweek

Children’s summer programs

Kanopy subscription

New laptop

 

Friends' Report

 

Treasurer's Report

Review profit and loss statement

New insurance company

 

Other Business

Website update

Doc/Dory – solar array info

Kerry - 990 filin...


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Minutes for Regular May Trustees Meeting

May 27, 2019

Minutes for the May 21 Trustees Meeting


The meeting convened at 6 p.m. in the library. Present were Carol Wilson, Melissa Strayton (librarian), Rachel Kurland, Cindy Binzen, Curt Albee and Marty Frank.


Minutes from the regular April meeting and the special meeting earlier in May were approved.


Librarian’s Report: Melissa reported things are going OK. She acknowledged that she hasn’t been ordering as frequently as she had planned but said a new order should be done soon. The after-schoo...


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MM&HL Investment Committee Minutes 5/14/19

May 18, 2019

Morrill Memorial and Harris Library Investment Committee

Minutes of May 14, 2019 Meeting

 

Present:  Cindy Stableford, Betsy Ruml, John Hawkins, Rachel Kurland.  Gretchen Rittenhouse was unable to attend.

 

Minutes of the 1/15/19meeting were approved.

 

Rachel provided an update report for the Library Trustees:

 

The Trustees have been dealing with two unexpected problems this spring:  flooding in the basement and the need for a new septic system.  It is not clear how much (if any) of the cost of clea...


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May Trustees Meeting Agenda

May 18, 2019

Morrill Memorial and Harris library Trustees Meeting

Tuesday, May 21, 6:00 pm

Agenda

 

Any items to add or remove? 

 

Secretary's Report

Review and approve minutes from the April meeting

 

Librarian's Report

How are things going? Help needed? 

Ordering for the collection- every 3 weeks, audios?

Children's programs- funding, AS program, summer program

Kanopy subscription, number cards

Thank you to Bob McAllister?

New laptop

 

Friends Report

 

Treasurer's Report

Review profit and loss statement

CDs

Insurance company...


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Minutes for May 8 Trustees Special Meeting

May 11, 2019

Minutes for May 8 Trustees Special Meeting


The meeting convened at 7 p.m. in the library. Present were Carol Wilson, Melissa Strayton (librarian), Rachel Kurland, Cindy Binzen, Curt Albee, Miriam Newman and Marty Frank.



Basement Flooding: Curt told the board that he had sent an email to Chuck Harvey of ServiceMaster, the company dispatched to deal with our flooded basement by the insurance company, notifying him that it will be receiving a letter from the board in response to the $6,581 bi...


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May Trustees Meeting

May 9, 2019
The May Trustees Meeting will be held on Tuesday May 21, 2019 at 6:00 pm.
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Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.