Minutes from May 17 Trustees Meeting

May 19, 2021

Minutes for the May 17 Trustees Meeting


The meeting convened at 7 p.m. at the library. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, Carol Wilson, Melissa Strayton (librarian), Diane White (for the Friends) and Marty Frank.


Minutes from the April meeting were accepted.


Librarian’s Report:  Melissa said she has placed or is in the process of placing orders for adult and children’s books that should get spending on target for the year. Some new DVDs are also on the way, although there wasn’t much to choose from.


She has been chipping away at weeding the collection, including the mystery section where some of the older titles of the popular and prolific authors are being removed.The summer reading program is coming together, with the inaugural session being a story walk on June 24 at the pocket park. The second program is scheduled two weeks later and probably will be under the tent set up for the book sale. Melissa has reached out to Brooke Wilkinson to see if she might be interested in giving a performance for one of the programs.


Based on what she learned at a meeting of the LUV cooperative earlier in the day, most libraries are preparing to reopen soon, albeit in different ways. Several have already reopened fully, some are still, like us, just offering curbside service and some are open by appointment. At Melissa’s recommendation, the trustees decided to reopen the library by appointment starting June 2, with masking still required. We will maintain our current modified schedule but make adjustments if demand warrants them. 


Melissa reported that she has secured a grant for the summer reading program. Cindy noted that the readings that normally are hosted by theTownhouse Forum remain suspended and suggested that the library should arrange some author readings. Among the possibilities: Catherine Tudish, Corey Cook and Melanie Finn. 

Treasurer’s Report: Rachel distributed a profit and loss statement before the meeting. It accounts for the fact that a new laptop has been acquired and paid for. Most everything else is in line with our income and expenses from last year. The money that we had invested in a CD has been put in a money market account because it didn’t make sense to lock it up in a new CD when interest rates are so low. The two 990s have been filed and cost us two-thirds of the $700 that H&R charged us for three 990s — our two and one from Barrett Hall.


Friends’ Report: Diane reported that the Friends have decided to hold a book sale on July 3. Although Diane and Denise Cote will be running the sale, Rachel will continue to take care of sorting the books and arranging to dispose of unsold books. There are still a fair number of unsold items from collection of medieval French books that were donated to us. Rachel believes that most of those have ISBN numbers and can be shipped to Better World Books. The boxes of unsold books from the last sale will need to be checked and reboxed to make sure they include nothing that Better World Books prohibits. Diane will put out a call for volunteers to handle that on the same day as our annual library cleaning. 


Later at the meeting, after it was noted that we won’t have the full complement of tents available and there will be a shortened amount of time to organize the sale, the trustees suggested that the Friends feel free to limit the number of boxes they’ll accept as donations and stop collecting them when they feel the numbers might be getting unmanageable.


Other Business: Curt talked with Shawn Harlow about the water intrusion in the basement. Shawn has agreed to work on it, although he’s pretty swamped right now. The finishing touches on the painting project remain to be done. The lawn is being mowed every week.


Cindy has consulted several people about landscaping around the building, and she has received a corresponding number of opinions about what might work best. Someone from EC Brown’s has recommended hydrangeas that should be cut down annually, but advised that we should place drainage stones around the perimeter of the building regardless of what we plant. Brown’s will give us an estimate of what that work would cost. The upstairs cushions have all been redone. Rocky Fuller, our hardworking non-trustee, has completed the first of what he believes will be three phases of slate roof repair and has also put in a new shelf for the audio collection. The personnel committee will meet with Melissa sometime in June.


The next meeting will be June 14 at the library.


Submitted by Marty Frank





 

May Trustees Meeting Date and Location Change

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The May Trustees meeting will be held on May 17 at 7:00 pm in-person at the Morrill Memorial and Harris Library.
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Minutes for the April 12 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, Carol Wilson, Melissa Strayton (librarian), Diane White (for the Friends) and Marty Frank.


Minutes from the March meeting were accepted.


Friends’ Report: Diane reported that the Friends just has a meeting and the decision about whether to put on the annual book sale is pending. Rachel has offered to sort books, but the Friends still need to find some...


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April Meeting Agenda

April 13, 2021

Morrill Memorial and Harris Library Trustees Meeting

Monday, April 12, 2021, 7:00 PM, Zoom

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from March meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s program plan – Sarah Rogers

Website improvement ideas

 

Friends' Report 

 

Treasurer's Report 

Review profit and loss statement

990 – H&R Block

Shift investments to politically correct funds?

 

 Other Business

Leak

Painters finish up

Book sorting, Thrift...


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Minutes for the March 8 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, Carol Wilson, Miriam Newman, Melissa Strayton (librarian), David Webb (for the Friends) and Marty Frank.


Minutes from the February meeting were accepted.


Friends’ Report: David said the Friends will be meeting in April and soon will be launching a membership drive. He has been investigating the possibility of resuming the July book sale this year and ...


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Feb. 8 2021 Trustees Minutes

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Minutes for the Feb. 8 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, Carol Wilson, Miriam Newman, Melissa Strayton (librarian) and Marty Frank.


Minutes from the January meeting were accepted.


Treasurer’s Report: Rachel emailed a Profit and Loss Statement prior to the meeting that reflected the minimal amount of income and expense that would be expected one month into a pandemic year. She reported that the online version...


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January 19, 2021 Investment Committee Meeting Minutes

January 25, 2021
Morrill Memorial and Harris Library Investment Committee
Minutes of January 19, 2021 Meeting
Present: Cindy Stableford, Betsy Ruml, Gretchen Rittenhouse, John Hawkins, Rachel
Kurland
Minutes of the 5/19/20 meeting were approved.
Rachel provided an update report for the Library Trustees:
1. While the pandemic forced the cancellation of both the July Book Sale and the
in-person Holiday Sale, the library still made $2,600 from the wreath sale
and raffle. The Annual Appeal had a strong response.
2. The Li...

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Minutes for Jan. 11 2021 Trustees Meeting

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Minutes for the Jan. 11 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, David Webb (for the Friends), Carol Wilson, Miriam Newman, Melissa Strayton (librarian) and Marty Frank.


Minutes from the December meeting were accepted.


Friends’ Report: David reported that the Friends met in December and voted to round up the amount given to the library from the Holiday Sale to $2,600. They also accepted Kemba Russell’s resignatio...


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Minutes for the Dec. 14 Trustees Meeting

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Minutes for the Dec. 14 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, David Webb (for the Friends), Carol Wilson, Melissa Strayton (librarian) and Marty Frank.


Minutes from the November meeting were accepted.


Friends’ Report: David reported that the abbreviated version of the Holiday Sale went exceedingly well: The Friends raised $2,530 after expenses. All the wreaths disappeared on the first day and a supplemental orde...


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Dec. Trustees Meeting - 7:00pm, Zoom

December 10, 2020

Morrill Memorial and Harris Library Trustees Meeting

Monday, December 14, 2020, 7:00 PM, Zoom

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from November meeting

 

Librarian's Report

Volunteers

Ordering for collection – monthly, postings

Children’s program plan – Sarah Rogers

Website improvement ideas

Laptop replacement 

Other libraries website donate button

 

Friends' Report

Raffle and wreath sales

 

Treasurer's Report 

Review profit and loss statement

Quickbooks, online version?

9...


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Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.