trustees

December Meeting Agenda

Thu, 04 Dec 2025 13:57:35 +0100

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, December 8, 2025, 7:00 PM

Assign a secretary to take notes

Any items to add or remove?

Secretary's Report

Approve minutes from November meeting

Librarian's Report

Bi-weekly postings - story time, Biblio+, closings, passes, Saturday classes

Ordering for collection – new supplier

School age Saturdays - art bus, Dierdre, Artistree, music, Magic the Gathering

Hiring children program coordinator

Friends' Report

Holiday Sale raffle and wreaths

Treasurer's Report

Review profit and loss statement

2026 Budget

Town request

Rachel’s plan

Other Business

Vote in new board member, sign letter for the Probate Court, new president, 2026 elections

Survey – trial hours, Carol – passes St. Gaudens, Shelburne Farm, Shelburne Museum Fairbanks, Precision

Renovation - next meeting date?

VT Dept. of Library grant update, next step?

Website update

Files in basement – what can be discarded?

Front door screen repair, ladder storage

Adult programs – Cindy S., Hollingers, Doug Erhart, Suzanne Lupien, Melvin

Lawn care billing

Appeals Letter thank yous

December Monthly Duties

Baby Books

Furnace cleaning

Budget Request

Next Meeting – Monday, January 12, 7:00

Trustees Special Meeting for Budget Planning

Thu, 13 Nov 2025 14:12:47 +0100

Morrill Memorial and Harris Library Trustees

Special Meeting Agenda

Wednesday, November 19, 2025, 1:30 PM

1:30 Executive Session - Salary Discussion for budget planning

2:00 Regular Meeting - 2025 budget planning

November Trustees Meeting Agenda

Thu, 06 Nov 2025 13:23:46 +0100

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, November 10, 2025, 7:00 PM

Assign a secretary to take notes

Any items to add or remove?

Secretary's Report

Approve minutes from October meeting

Librarian's Report

Bi-weekly postings - story time, Biblio+, closings, passes, Saturday classes

Ordering for collection – new supplier

School age Saturdays - art bus, Dierdre, Artistree, music, Magic the Gathering

Hiring children program coordinator?

Friends' Report

Holiday plans – raffle and wreaths

Treasurer's Report

Review profit and loss statement

2026 Budget request for the Selectboard

Other Business

New board member, president, 2026 elections, ladder and bush guard storage

Survey – trial hours, Carol – passes St. Gaudens, Shelburne Farm, Shelburne Museum

Renovation - next meeting date?

Website update

Files in basement – what can be discarded?

Front door closing, screen repair

Adult programs – Cindy S. Palace, Libby, Biblio, Hollingers birds, Levi and Micki, Doug Erhart

Lawn care billing

Appeals Letter thank yous

November Monthly Duties

Mail appeals letter

Work on 2026 budget

Bush protectors and tarp on, extra bricks

Garden clean up

December Monthly Duties

Baby Books

Furnace cleaning

Budget Request

Next Meeting – Monday, December 8, 7:00

October Trustees Meeting Agenda

Thu, 23 Oct 2025 12:56:47 +0100

Morrill Memorial and Harris Library Trustees Meeting Agenda

Agenda

Monday, October 27, 2025, 7:00 PM

Assign a secretary to take notes

Any items to add or remove?

Secretary's Report

Approve minutes from September meeting

Librarian's Report

Bi-weekly postings - story time, Biblio+, closings, passes, Saturday classes

Ordering for collection – new supplier

School age Saturdays - art bus, Dierdre, Artistree, music

Friends' Report

Holiday plans

Treasurer's Report

Review profit and loss statement

Insurance?

Other Business

Suggestions for new board member, president, 2026 elections

Appeals Letter finalize and mail

Survey – trial hours, Carol – passes St. Gaudens, Shelburne Farm, Shelburne Museum

Renovation - K1 Wilder school furnishings, next meeting date ?

Website update

Files in basement – what can be discarded?

Front door closing, screen repair

Adult programs – Cindy S. - Palace, Libby, Biblio, Hollingers birds, Levi and Micki, Matt

Lawn care billing

Selectboard 2026 funding request

November Monthly Duties

Mail appeals letter

Work on 2026 budget

Bush protectors and tarp on

Next Meeting – Monday, November 10

October Trustees Meeting Date Change

Sun, 19 Oct 2025 13:31:44 +0100

The October trustees meeting has been rescheduled to Monday, October 27 at 7:00 pm.

September Meeting Agenda

Thu, 18 Sep 2025 12:06:30 +0100

Morrill Memorial and Harris Library Trustees Meeting Agenda

Agenda

Monday, September 22, 2025, 7:00 PM

Assign a secretary to take notes

Any items to add or remove?

Secretary's Report

Approve minutes from August meeting

Librarian's Report

Bi-weekly postings - story time, Biblio+, closings, passes, Saturday classes

Ordering for collection – Juvenile

School age Saturdays, nursery time, art bus, Dierdre

Homestead books return from state library September 26 – helpers needed, schedule?

Friends' Report

Treasurer's Report

Review profit and loss statement

Architect payment, over $6,000?

Other Business

Survey - please review prior to meeting

K1 meeting with Justin Wednesday, Oct. 1, 10:30

Website update – photos?

Files in basement – what can be discarded?

Front door closing, screen repair

Adult programs – Oct. 20 John de Graff – God bless America, Cindy S. - Palace, Libby, Biblio, Hollingers birds, Levi

Baby books – Carol needs names

Back brushhog done

October Duties

Prepare annual appeals letter

Officers and directors insurance renewal

Line up snow removal – have we paid last years?

Next Meeting – Monday, October 13, Indigenous Peoples Day - new date?

Board Meeting Minutes - 11-Aug-2025 at 7pm in MM&HL

Tue, 12 Aug 2025 20:21:23 +0100

Attendees: Cindy Binzen, Rachel Kurland, Miriam Newman, Carol Wilson, Melissa Strayton, Kevin Lynch. Public: NA Absent: Becky Proulx

Action Item Summary

Melissa

Finalize performance review
Melissa to send Kevin names of drone shot owner.

Rachel

Reach out to Gina Somme on origami session.
On the PL, what is the $67 for ‘Fiction’?
Send Photos to Kevin

Kevin

Review record retention with Rachel
Kevin to publish previous meeting minutes
Prioritize remaining web site work
Reach out to State Dept of Libraries on records retention (tax and otherwise)
Update current website to include Biblio.
Post policies on google drive.
Pursue Fall (late 4Q) grant for roof replacement.

Miriam

Reach out to Brooke on Saturday musical session?
Talk to Levi Smith about a nature session.

Carol

Reach out to the Hollingers on birding
Send Photos to Kevin

Secretary’s Report

Assign a secretary to take notes – Lynch
Approve minutes from July meeting. Moved Newman, seconded Wilson, approved all.

Librarian’s Report

No Thursday story time due to Nursery staff shortage.
Melissa thanked SFD for another enjoyable Fire Truck Night.
Weekly postings - Nice job on recent message! In the interest of keeping weekly postings interesting, Miriam suggests to try publishing twice monthly (with exceptions as appropriate)
Summer Programs -, ArtBus earliest availability in Sept. Maybe Brooke Wilkinson music and Gina Somme origami
Adult programs – Oct. 20 John de Graff – God bless America, Cindy S. - Palace, Libby, Biblio, family programs for Origami, ChatGPT. Donna and Peter Hahn on birding.
Ordering for collection – Juvenile order has been submitted, half of which are back-ordered. Another round of Juvenile and Adult carts underway for Sept.
Regular meetings during off hours include: SCT, Ashley, Friends, SCN, Fiber Arts.

Friends Report - NA

Treasurer’s Report

P/L on target YtY adjusted for inflation.
Turrell grant rec’d.
Still expecting 990 billing

Other Business

Architect proposal - received. Reviewing on 13-Aug at noon.
Website update - Kevin prioritizing remaining work. When webdev James Taylor returns from vacation, he will contact Kevin to schedule resumption of work.
Kevin needs any / all photographs (interior, exterior, busy, empty, night, day)
Kevin weeding metal filing cabinet in basement
Levi Smith - Cabin Fever on moths!
September Duties
Review survey findings to be scheduled.

Next Meeting – Monday 22-Sep 7pm

Board Meeting Minutes - 14-Jul-2025 7pm at MM&HL

Tue, 12 Aug 2025 20:16:51 +0100

Attendees: Cindy Binzen, Rachel Kurland, Miriam Newman, Becky Proulx, Carol Wilson, Melissa Strayton, Kevin Lynch. Public: NA Absent: NA

Action Item Summary

Rachel

Reach out to Stevie on winter invoice.
Reach out to Suzanne L on tax record retention.

Cindy

Cindy to reserve Common for Fire Truck Night (21-Jul)

Kevin

Prioritize remaining web site work
Reach out to State Dept of Libraries on records retention (tax and otherwise)
Update current website to include Biblio.
Post policies on google drive.
Pursue Fall (late 4Q) grant for roof replacement.

Secretary’s Report

Assign a secretary to take notes – Lynch
Approve minutes from June meeting - Moved Kurland, seconded Wilson, approved all.

Librarian’s Report

No Thursday story time due to Nursery staff shortage.
Ordering for collection - about 40% of adult orders are backlogged. Melissa purchased several books from Yankee and Norwich instead.
Weeding of Picture books underway.
Weekly postings - Suggested topics: story time, Biblio+, tax forms, closings, passes, Saturday classes, anything noteworthy.
Summer Programs - Fire Truck Night 21-Jul, Deirdre painting 28-Jul, ArtBus earliest availability in Sept. Maybe Brooke Wilkinson music? Maybe Gina Moore origami?
Adult Programs - John De Graff 20-Oct God Bless America
Book Sale - Friends contributing $3000 to Library. HOORAY! Great job!
SAM UEI renewed for another year.
Library got some positive publicity from ‘Knitting In Libraries’ blog
Regular meetings during off hours include: SCT, Ashley, Friends, SCN, Fiber Arts.
Freitag conducted filmed interview on Town history at Library

Friends Report - NA

Treasurer’s Report

P/L on target YtY adjusted for inflation.
Rachel completed quarterly submission of <x>. Here’s the formal pat-on-the-back with much fanfare.

Other Business

Architect proposal - expecting large prints in mail
Website update - Kevin prioritizing remaining work.
Kevin needs any / all photographs (interior, exterior, busy, empty, night, day
Kevin weeding metal filing cabinet in basement
Try to leverage Homestead effort to eradicate invasives.

Executive Session - entered 7:50p, exited 8:20p

June Monthly Duties - Personnel committee meets with Melissa

July Monthly Duties - Fuel oil contract

August Monthly Duties - None

Next Meeting – Monday 11-Aug 7pm

Board Meeting Minutes - 12-May-2025 7pm at MM&HL

Tue, 12 Aug 2025 20:08:52 +0100

Attendees: Cindy Binzen, Rachel Kurland, Becky Proulx, Carol Wilson, Kevin Lynch. Public: NA Absent: Melissa Strayton, Miriam Newman

Action Item Summary

Miriam

Policy review

Rachel

Reach out to Carol Langstaff on summer activities for kids.
Reach out to Roberta for quickbooks info needed for access
Reach out to Roberta to determine level of interest in continuing work

Cindy

Ask West to reassess roof both for minor repairs and for updated pricing for larger job.

Melissa

Send info for thank yous and baby books to Carol Wilson.
Follow up with Jennifer Brown’s daughter and ArtBus on summer activities

Kevin

Prioritize remaining web site work
Reach out to Wiemann Lamphere on ETA for final large format print out. (Kelley says “mid-June” which, in my book means after July 4th.)
Kevin to register with Benevity to find out whom to thank - one more time
Biblio+/Libby show-and-tell.
Update current website to include Biblio.
Post policies on google drive.
Pursue Fall (late 4Q) grant for roof replacement.

Carol

Send volunteer Thank You and baby book cards

Secretary’s Report

Assign a secretary to take notes – Lynch
Approve minutes from April meeting - Moved Carol Wilson, seconded Rachel Kurland, approved all.

Librarian’s Report

Very good attendance at all four recent events.
Weeding of Picture books underway.
Melissa proposed a divide-and-conquer strategy to move forward on the Library improvements. We should each adopt a category of items to investigate selection, pricing, color, etc.
Weekly postings - proceeding nicely. Suggested topics: story time, Biblio+, tax forms, closings, passes, Saturday classes, anything noteworthy.
We have no candidate to replace Roberta and wil also need someone to do taxes.
We have no candidate to host summer story time though there is adequate funding.
Up to $499K for public facilities preservation grant.

Friends Report - NA

Treasurer’s Report

Rachel reviewed monthly P&L noting that everything is increasing in cost yty.
Rimes was mistakenly paid twice and refund will take 6-8 weeks.
Accountant applying for extension on 990 filing

Other Business

Architect proposal - Kevin to get date for final large scale schematic.
Website update - Kevin prioritizing remaining work.
Adult programs – tech time - Cindy S, Becky,

March Monthly Duties

Policy review - Miriam

June Monthly Duties - Personnel committee meets with Melissa

Next Meeting – Mon. June 9, 7pm

August Meeting Agenda

Sun, 10 Aug 2025 13:12:40 +0100

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, August 11, 2025, 7:00 PM

Assign a secretary to take notes

Any items to add or remove?

Secretary's Report

Approve minutes from July meeting

Librarian's Report

Weekly postings - story time, Biblio+, closings, passes, Saturday classes

Ordering for collection – Juvenile

School age Saturdays, nursery time

Summer programs – Brooke, Meg, science, fall- art bus, Dierdre

Friends' Report

Treasurer's Report

Review profit and loss statement

Other Business

Architect proposal – meeting 8/13 at noon

Website update – photos?

Files in basement – what can be discarded?

Front door closing, screen repair

Adult programs – Oct. 20 John de Graff – God bless America, Cindy S. - Palace, Libby, Biblio

Baby books – Carol needs names

Fire dept donation?

Personnel Committee update

September Duties

Mow land in back

Review survey findings

Next Meeting – Monday, September 8, I’m away