March 11 Trustees Meeting Minutes

March 22, 2024

Morrill Memorial & Harris Library Trustees Meeting

Monday, March 11, 2024, 7:00 PM


Attendees: Cindy Binzen, Melissa Strayton (Library Director), Rachel Kurland, Carol Wilson, Becky Proulx, Kevin Lynch


Action Item Summary:

Rachel 

  • Ask what Probate Court is about, what Library gets from it and whether to continue.

  • Close $3K savings account OR withdraw one dollar and redeposit annually.

  • Check on larger electric bill.

  • Take next steps on relocating Hannibal painting.

  • Send 990 to tax accountant.

  • Reach out to Aaron Dotter to agree on either 30 or 31-Mar for Eclipse presentation.

Melissa 

  • Discuss offer with candidate for the summer reading program and a summer preschool story time

  • Did we specify Brooke on a Sunday?

  • Post opening for After School program.

  • Purchase new thermostat.

  • New Covid tests (assuming it makes sense since smallest request is 3000).

  • Print new Library brochure/bookmark

  • Distribute policies for annual review.

Cindy to line up lawn care.

Kevin to post policies on google drive and learn to post final minutes to website.

Team

  • Provide feedback via email to Becky on Community Survey.

  • Pursue Fall grant for interior refresh.


Secretary's Report:  Approve minutes from February meeting - Cindy/Rachel/All.  Approved.


Librarian's Report

  • Submitted large adult order.  Melissa working on J GRA order covering additions and replacements.

  • After School program job description, hours and rates were discussed.  Melissa will post. Candidate for summer program has been identified and Melissa will conduct next conversation with candidate including requested rates and hours.  Melissa will  also discuss potential to expand to handling after school program.

  • Turrell grant  ($3k) runs Sept-23 to Sep-24. 

  • Finalizing arrangement with Brooke W for April program on Sunday.

  • Library brochure - ready to submit to printer.

  • Aaron Dotter’s Eclipse presentation date, content not yet solid.  Rachel to close. 

  • Library awaits delivery of eclipse glasses from Town Office to be made avail at Eclipse presentation.

  • Materials for summer reading program received.  Theme is Adventures at Library. Grant application submitted for $300.  

  • Melissa to pursue new Covid tests.


Friends' Report - Next Meeting Tues 16-Apr



Treasurer's Report 

  • Review profit and loss statement - Annual appeal brought in more money than previous years. and Library received $2K anonymous donation. 

  • No bill yet for snow removal.  

  • Heating Oil cost is up and, notably, electricity is almost 4X usual cost.

  

Other Business

  • Library Refresh includes lighting, carpeting, reading/meeting space, children’s play area, book return box,  heat balance (booster?), electric spaghetti, moving paintings and sculptures, furniture (incl. desk). 

    • Tony is going to give us a number of estimates. Broadloom or carpet tiles in the back and upstairs, carpet tiles only in the front. We also discussed area rugs for the front. He was going to break it down by room. 

    • West Wilson slate roof estimate received.  Carol to keep him apprised of progress

  • Community survey  - Becky emailed draft survey using Google forms. Please review.


March Monthly Duties

  • Election of the following officers took place at this meeting on 11-Mar-24 7pm In Morrill Memorial & Harris Library

    • President:  Cindy Binzen approved, Carol/Rachel/All

    • Treasurer:  Rachel Kurlan approved, Cindy/Rachel/All

  • Trustees meetings take place monthly on first Monday at 7pm in Morrill Memorial & Harris Library unless otherwise notified.

  • Please note the exclusion of officers of the inc. from protection under State of VT Workers Compensation Act 

  • Policy review – annual


April Monthly Duties

  • Volunteer thank yous - none

  • Tax info to accountant for 990 - Rachel

  • Line up lawn care - Cindy



Next meeting - Monday, April 1, 2024.
 

March Meeting Agenda

March 11, 2024

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, March 11, 2024, 7:00 PM

 

Assign a secretary to take notes

Any items to add or remove?

 

Secretary's Report

Approve minutes from February meeting

 

Librarian's Report

Ordering for collection - monthly, postings

AS program, job description, pay? hours? preschool story time?, Brooke

New thermostat

Library brochure

Palace, Libby, Hoopla, Kanopy 

 

Friends' Report

 

Treasurer's Report 

Review profit and loss statement

 

Other Business

Bequest- Valley F...


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February 12 Trustees Meeting Agenda

February 8, 2024

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, February 12, 2024, 7:00 PM

 

Assign a secretary to take notes

Any items to add or remove?

 

Secretary's Report

Approve minutes from January meeting

 

David Lutz – energy prpposal

 

Librarian's Report

Ordering for collection - monthly, postings

AS program, new hire – job description, winter session? pay? hours? preschool story time?

New thermostat

Library brochure

Palace, Libby, Hoopla, Kanopy 

 

Friends' Report

 

Treasurer's Report 

Review pro...


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January 9 Investment Committee Minutes

January 18, 2024

Morrill Memorial and Harris Library Investment Committee

Minutes of January 9, 2024 Meeting

 

Present:  Cindy Stableford, Betsy Ruml, Gretchen Rittenhouse, John Hawkins, Rachel Kurland, Rebecca Seibel

 

Approved minutes of the 5/23/23 meeting.

 

Mike Hemingway from Mascoma Wealth Management reviewed the portfolio results and position:

·      Good bounce back from 2022 with about 14% total return for the year.  Since inception, beating the benchmark by 20 basis point, however, this year 1.5% below be...


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January Trustees Meeting Minutes

January 11, 2024

MINUTES FOR THE 08-Jan-2024  TRUSTEES MEETING 


The meeting convened at 7:10 p.m. in the library. Present were Cindy Binzen,  Miriam Newman, Melissa Strayton  (librarian), Carol Wilson, Becky Proulx, Kevin Lynch.


Secretary’s Report:  Carol moved to approve Dec-2023 meeting minutes, Becky seconded, all approved. Kevin will track down status of Dept. of Libraries 2023 Capital Grants.


Friends Report: Not present.


Librarian’s Report:   

After school program -  Regarding the opening to lead the afte...


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Dec.11, 2023 Trustee Meeting Minutes

December 30, 2023

MINUTES FOR THE 11-DEC-2023 TRUSTEES MEETING

 

The meeting convened at 7:10 p.m. in the library. Present were Cindy Binzen, Melissa Strayton  (librarian), Rachel Kurland, Carol Wilson, Becky Proulx, Kevin Lynch.

 

Secretary’s Report:  Approve minutes from November meeting.  Cindy moved, Carol seconded, all approved with the proviso that Cindy change erroneous next meeting date to 11-Dec-23.

 

Friends Report: Holiday Sale check for $2600 //is this amount correct?//YES

 

Librarian’s Report:   

After...


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December Meeting Agenda

December 7, 2023

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, December 11, 2023, 7:00 PM

 

Assign a secretary to take notes

Any items to add or remove?

 

Secretary's Report

Approve minutes from November meeting

 

Librarian's Report

Ordering for collection - monthly, postings

AS program, Sara last day 12/18

New hire – job description, winter session? pay? hours? add preschool story time?

Palace, Libby, Hoopla, Kanopy 

Key returns

 

Friends' Report

Holiday Sale report

 

Treasurer's Report 

Vote on Cindy Sta...


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Nov. 13 Meeting Minutes

November 28, 2023

MINUTES FOR THE 13-NOV-2023 TRUSTEES MEETING

 

The meeting convened at 7 p.m. in the library. Present were Cindy Binzen, Miriam Newman, Melissa Strayton  (librarian), Rachel Kurland, Carol Wilson, Rebecca Proulx, Kevin Lynch and Martin Frank (Strafford citizen).

 

Martin Frank Retirement:  Many encomiums and voluble plaudits were offered to Marty Frank for his long, productive service as a Morrill Trustee.  Marty has our deepest appreciation for all the work he did!  We hope to see him regularly ...


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November 13 Meeting Agenda

November 9, 2023

Morrill Memorial and Harris Library Trustees Meeting

Agenda

Monday, November 13, 2023, 7:00 PM

 

Assign a secretary to take notes

Any items to add or remove?

 

Thank you for Marty Frank

 

7:15 Cindy Stableford, Investment Committee

 

Secretary's Report

Approve minutes from October meeting

Rachel and I vote and sign letter for Miriam to be a Morrill Trustee

 

Librarian's Report

Ordering for collection - monthly, postings

After school program, Sara leaving, new person?

Artistree event, preschool storytime

Turrell...


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Minutes for the October 11, 2023 Trustees Meeting

October 16, 2023

Minutes of the Oct. 11 Trustees Meeting


The meeting convened at 7 p.m. at the library. 


Attending were Cindy Binzen, Melissa Strayton (librarian), Rachel Kurland, Kevin Lynch, Becky Proulx and Miriam Newman.


Friends Report:  None.


Librarian's Report:  Melissa has received and processed the latest book orders. The Newton School

bus schedule has changed and the bus is not dropping children at the library for the afterschool program

until after 3:30. The program currently ends at 4:30. Sarah has offer...


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Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.