Minutes for July 11, 2022 Trustees Meeting

July 14, 2022

Minutes for July 11 2022 Trustees Meeting



The meeting convened at 7 p.m. inside the library. Present were Cindy Binzen, Melissa Strayton (librarian), Marty Frank, Miriam Newman, Curt Albee, Rachel Kurland, Diane White (for the Friends), Denise Cote (for the Friends) and Carol Wilson.  


Minutes for the June 2022 trustees meeting were accepted.


Friends: Diane White told the trustees that she didn’t yet have final results to share but that this month’s book sale was a success. A lot of new people volunteered to help and several expressed interest in joining the Friends organization. Discovery Books came on schedule and took away the remaining books — and were quite easy to work with. Denise remarked that this year’s book sale made her realize that the sale was important not just as a fundraiser but also as a community event that many look forward to. All trustees agreed that the sale went particularly smoothly this year and thanked Diane and Denise for all the work they did. 


Librarian’s Report: Melissa reported that the children’s summer reading program is underway. Six families totaling 19 people attended the kickoff event. All the parenting books we intended to buy with the funds provided through the first ARPA grant have been purchased, and the Bose sound system arrived. Melissa plans to prepare the grant report this week and submit it to the state. Meanwhile, the struggle to acquire an identifying number from the federal government to qualify for the second round of ARPA money continues. It has been a frustrating, time-consuming ordeal.


An order for adult books has just been put in and Melissa plans to put together an order for children’s books soon. At least 21 kids have signed up to maintain reading logs this summer. The children’s section of the website has been updated and includes a schedule of summer programs. A new application for the Turrell grant needs to be prepared this month. 


The trustees decided to continue requiring masks inside the library.


Treasurer’s Report: Rachel reported we’re doing well with the budget. We’re spending more on programming, which is good. She’ll send out the most recent profit and loss statement to the trustees. She’ll contact Chrissy Coburn to determine if Rhymes will offer a pre-buy program this year for our heating oil. She had nothing to report on our tax filing.


Other Business: The trustees decided to inform Stuart Saunders Smith that they don’t feel comfortable yet hosting an indoor event. Curt said Sean Ward is scheduled to come Monday to dig up the water line to figure out what’s causing the leak in the basement. 


Kevin Lynch has volunteered to do some post-book sale cleaning up in the basement.


Curt and Rocky met with someone from Rodd Roofing to take a look at the slate roof to determine what needs to be repaired or replaced. He hasn’t heard anything since then and will make a follow-up call. Rachel is exploring the possibility of getting some other paintings cleaned. Curt expressed his reservations about pursuing the idea of adding a separate structure for children’s programs and book storage. He has doubts about whether we would be able to get a permit for it if it were built on the Homestead side of the property and questions whether it would be worth the expense of having it built correctly. 


Melissa reported that Simone Pyle has begun meeting with the Dungeons and Dragons group every other Thursday. The Council on Aging followed through on their intention to hold an informational session for seniors at the library, although no one attended.


Marty reported that he contacted Geoff Hansen and Jim Taylor about taking on the website improvement project. Geoff estimated it would cost between $300 and $1,000. Jim said he would charge his discounted rate ($30/hour), and estimated a total cost of between $1,000 and $2,000. Jim has asked the library trustees to look at other library websites and identify one that they regard as particularly good. Carol, Melissa and Marty will do that and get back to him. Marty will forward his and Geoff’s proposals once they’re both in hand.


The Personnel Committee will meet with Melissa in August.


Our next meeting will be Aug. 8 at 7 p.m. at the library.


Submitted by Marty Frank

 

July Trustees Meeting Agenda

July 7, 2022

Morrill Memorial and Harris Library Trustees Meeting

 

Monday, July 11, 2022, 7:00pm

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from June meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s summer program update - Sarah Rogers

New baby bookplates

Website improvement

ARPA grant – dolly, parenting books, sound system

 

Friends' Report

Book Sale

 

Treasurer's Report 

Review profit and loss statement

990 - 2019 rejected, 2021

Fuel oil contract

 

Other Bu...


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June 2022 Minutes for Trustees Meeting

June 16, 2022

Minutes for June 13 2022 Trustees Meeting



The meeting convened at 7 p.m. inside the library. Present were Cindy Binzen, Melissa Strayton (librarian), Marty Frank, Miriam Newman, Curt Albee, Denise Cote (for the Friends) and  Carol Wilson.  


Minutes for the May 2022 trustees meeting were accepted.


Friends: Denise, co-president of the Friends, informed the trustees that the organization was in a bind concerning the pending holiday book sale. Much is in place to proceed, but the Friends haven’t b...


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June Trustees Meeting Agenda

June 9, 2022

Morrill Memorial and Harris Library Trustees Meeting

 

Monday, June 13, 2022, 7:00pm

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from May meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s summer program update - Sarah Rogers

New baby bookplates

Website improvement

ARPA grant – dolly, parenting books, sound system

 

Friends' Report

Book Sale

 

Treasurer's Report 

Review profit and loss statement

990 - 2019 rejected, 2021

 

Other Business

Basement lea...


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MM Library Investment Committee Meeting Minutes 5/17/22

May 20, 2022

Morrill Memorial Library Investment Committee

Minutes of May 17, 2022 Meeting

 

 

The Zoom meeting opened at 9:00 am.

Attending: Cindy Stableford, Betsy Ruml, Rachel Kurland, John Hawkins, Rebecca Seibel

 

Minutes from 2/24/22 meeting approved and accepted.

 

Rachel reported for the Library Trustees.  They approved the recent changes to the LIC Rules of Operations document but Marty Frank had a few suggestions to improve it.  He had recently shared those with Cindy S. She and Betsy reviewed and agreed...


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Minutes for May 9 2022 Trustees Meeting

May 13, 2022

Minutes for the May 9 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Curt Albee, Miriam Newman, Rachel Kurland, Carol Wilson, Melissa Strayton (librarian) and Marty Frank.


Minutes from the April meeting were accepted.


Future Projects: Curt has contacted Sean Ward about digging up the water line running into the library basement that is the suspected source of the leak. Shawn Harlow, the plumber, has been notified as well. The work is unlikely to happen bef...


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May Trustee Meeting Agenda

May 5, 2022

Morrill Memorial and Harris Library Trustees Meeting

 

Monday, May 9, 2022, 7:00pm, Zoom 

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from April meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s program update - Sarah Rogers

Baby books

Website improvement plan

ARPA grant

List of cleaning chores for May 15

 

Friends' Report

 

Treasurer's Report 

Review profit and loss statement

Investment Committee – MWM socially responsible investing

990

 

Other Bus...


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Minutes for April 11 2022 Trustees Meeting

April 18, 2022

Minutes for the April 11 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Curt Albee, Miriam Newman, Rachel Kurland, Carol Wilson, Melissa Strayton (librarian) and Marty Frank.


Minutes from the March meeting were accepted.


Librarian’s Report: Melissa reported that the library has been busy, in part because families have been returning with their children. Most recently ordered books have arrived, with several of the children’s books intended to be used t...


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April Trustees Meeting Agenda

April 7, 2022

Morrill Memorial and Harris Library Trustees Meeting

Monday, April 11, 2022, 7:00pm, Zoom

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from March meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s program update - Sarah Rogers, April vacation take and make

Website improvement plan

ARPA grant

 

Friends' Report

 

Treasurer's Report 

Review profit and loss statement

Investment Committee – outsourcing, bequest, paperwork

 

Other Business

Basement and b...


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Minutes of the March 14, 2022 Library Trustees Meeting

March 18, 2022


The meeting began at 7:05pm via Zoom with Cindy Binzen, Marty Frank, Rachel Kurland, Miriam Newman, Curt Albee, Melissa Strayton, librarian, and Carol Wilson in attendance.

The minutes of the February 2022 meeting were accepted as amended.

Librarian’s Report:  The adult book order has been submitted with the books about to arrive.  The children’s book order will be submitted soon.  The Take-and-Make activities available during the February school vacation were very popular and well-received...


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Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.