February 2019 Trustees Meeting Minutes

February 15, 2019

Minutes for Feb. 11 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Melissa Strayton (librarian), Carol Wilson, 

Kerry Claffey (bookkeeper), Miriam Newman


Minutes from the January meeting were accepted.


Bookkeeper’s Report: Kerry distributed a Profit & Loss statement through Feb. 12 that showed a bottom-line operating loss of $2,272, the reserve account at $4,118 and the checking account at $49,281. Snow removal costs are up, largely because of the amount of ice and snow we’ve received, but also because we hadn’t been billed for some previous work. It’s early in the year, but most things appear to be on track. After someone questioned whether the electricity bill was unusually high, Cindy reported that Doc Bagley had volunteered to check out our bills from Green Mountain Power and those from Strafford Energy LLC to see if he can figure out how our arrangement with the latter is working out.


Librarian’s Report: Melissa said she is committed to doing a better job of ordering books and other materials, acknowledging that it hasn’t been happening as frequently or regularly as it should. Her plan is to put in an order every third week with the goal of getting a regular flow of new materials coming into the library. To facilitate that, she’ll need to arrange more volunteer staffing to give her the time necessary to review and choose new materials.


She and Marty sat down recently to review the website and identify what needs to be updated or otherwise changed. Marty plans to start making changes soon. Melissa said she recently attended a meeting via Skype about the Vermont Librarian Certificate Program. Having taken numerous course over the years, she believes she is very close to being certified and plans to get that finished. 


She plans to attend a meeting in Rockingham to discuss this year’s summer reading program. A relatively new resident of Strafford who is an obstetrician/gynecologist has volunteered to give a program at the library about mid-life women’s health. It has been scheduled for Saturday, March 2, at 4 p.m. Melissa also noted that the annual statistics collected by the state are due this week.


Melissa’s research into the Kanopy movie streaming service found that libraries handle billing differently, with some allocating a yearly lump sum, others establishing monthly amounts and some establishing limits for individual patrons. The board decided to sign up for the service on an experimental basis. It budgeted $500 with the intention of seeing how long such an allocation will last and whether there will be a need to set limits on use.


Miscellaneous: Curt said sign repair is ongoing. Marty talked with Melvin, who said he could give his talk on a Thursday evening or Sunday afternoon. The board will see if March 10 or March 17, both Sundays, at 2 or 3 p.m. will work for Melvin. 


Next meeting will be March 11 at 7 p.m. at the library.


Submitted by Marty Frank 



 

February 2019 Trustee Meeting Agenda

February 7, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, February 11, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the January meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs, Turrell payment? How long will funds last?

Kanopy trial

CLIF grant

 

Friends' Report

 

Treasurer's Report

Review profit and loss statement

Appeals letter donations

CD recommendation of Investment Commit...


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Investment Committee Minutes January 2019

January 23, 2019

Morrill Memorial and Harris Library Investment Committee

Minutes of January 15, 2019 Meeting

 

Present:  Cindy Stableford, Betsy Ruml, Gretchen Rittenhouse, John Hawkins, Rachel Kurland

 

Minutes of the 5/22/18 meeting were approved.

 

Rachel provided an update report for the Library Trustees:

1.    The Trustees do not need to take a distribution from the endowment this year.  Despite some unexpected building needs, they were able to cover all expenses and still come out ahead for the year.  They sti...


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Minutes for January 14, 2019 Trustees Meeting

January 18, 2019

Minutes for Jan. 14 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Melissa Strayton (librarian), Carol Wilson, Rachel Kurland, Kerry Claffey (bookkeeper), Miriam Newman


Minutes from the December meeting were accepted.


Bookkeeper’s Report: Kerry distributed a Profit & Loss statement for 2018, which showed total income at $58,880 (down $373 from 2017) and expenses at $57,129 (up $847) for a positive operating margin of $1,751 (compared with a positive margin of $2,973 in...


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January 2019 Trustees meeting Agenda

January 10, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, January 14, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the December meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs, payment

NY Times subscription?

 

Friends' Report

 

Treasurer's Report

Review profit and loss statement

Appeals letter donations

CD research

 

Other Business

Kerry - check signing, other banking

Sign repair...


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Minutes for December 2018 Trustees Meeting

December 31, 2018

Minutes for Dec. 17 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Melissa Strayton (librarian), Carol Wilson, Rachel Kurland, Kerry Claffey (bookkeeper)


Minutes from the November meeting were accepted.


Librarian’s Report: Melissa reported that she had received a certified letter from the estate of Anne Aversa notifying us that the library had been named a beneficiary in her will. The regional Girl Scouts organization plans to use the library for a meeting on Feb. 4. T...


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December Trustees Meeting Agenda

December 14, 2018

Morrill Memorial and Harris Library Trustees Meeting

Monday, December 17, 2018, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the November meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs, payment

Turrell 

Holiday hours

 

Friends' Report

Holiday Sale

 

Treasurer's Report

Review profit and loss statement

Appeals letter donations

*** Budget for 2019 *** 

 

Other Business

Kerry - new bookkeeper...


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December Trustees Meeting Date Change

November 25, 2018
The December meeting has been rescheduled to Monday, December 17.
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November 2018 Trustees Meeting Minutes

November 25, 2018

Minutes for Nov. 19 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Miriam Newman, Melissa Strayton (librarian), Carol Wi...


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November 2018 Trustees Meeting Agenda

November 15, 2018

Morrill Memorial and Harris Library Trustees Meeting


Monday, November 19, 2018, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the October meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs,...


Continue reading...
 

Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.