Minutes for March 2019 Trustees Meeting

March 17, 2019

Minutes for March 11 Trustees Meeting



The meeting convened at 7  p.m. in the library. Present: Cindy Binzen, Curt Albee, Rachel Kurland, Marty Frank, Melissa Strayton (librarian), Carol Wilson, Kerry Claffey (bookkeeper), Miriam Newman and David Webb (for the Friends).


Minutes from the February meeting were accepted.


Librarian’s Report: Melissa said things are going well; a couple of orders for new materials have been put in and she’s scheduling volunteers for the near future. She is in the process of determining how much has been spent on children’s programming and comparing it to the previous year to figure out how long our funding should hold up. The subscription to the Kanopy streaming service is ready, and the board agreed to make it available at the beginning of April. The annual statistical report for the Vermont Department of Libraries has been completed and submitted; there was little change from the previous year. Melissa has notified the Children’s Literacy Foundation that we intend to apply for a grant. If we’re successful, we will receive $2,000 to purchase new books, and the school and the pre-school will also receive grants. 


Stuart Smith has made arrangements with a classical guitarist and intends to put on a benefit concert this fall. The program hosted by Robyn Jacobs about menopause drew only four people but went very well. A couple of the lights in the building have been blinking, and Curt said he would have Tom Root check them out.


Friends’ Report: David said the Friends are returning to action after a winter hiatus. A meeting is scheduled for April. The Friends will cover the cost of refreshments for Melvin Coburn’s talk.


Treasurer’s Report: After Kerry distributed a Profit & Loss statement, which showed no remarkable changes, Rachel reported that the annual statement has been filed with the probate court. She checked in with Mascoma Bank to see if they might offer any attractive CDs where we could park some of the money now in our checking account, and none of the rates of return come close to what we might get at Vanguard, where the Library Investment Committee maintains accounts. Kerry will check our cash flow history to help us determine how much we should leave in the checking account, and Rachel will research what will be involved in setting up an account. 


Miscellaneous: Miriam was congratulated on being elected to another term, and Cindy reported that she has acquired more stationery. 


Officer Elections: By unanimous votes, Cindy was re-elected as president, Rachel re-elected as treasurer and Marty re-elected as secretary.


The next meeting will be April 8 at 7 p.m. at the library.


Submitted by Marty Frank 



 

March 2019 Trustees Meeting Agenda

March 7, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, March 11, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the February meeting

 

Librarian's Report

How are things going? Help needed? 

Ordering for collection – new schedule, every 3rdweek

Children’s programs, how long will funds last?

Kanopy subscription

Annual report

CLIF grant

 

Friends' Report

Refreshments for Melvin’s talk

 

Treasurer's Report

Review profit and loss statement

Appeals let...


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February 2019 Trustees Meeting Minutes

February 15, 2019

Minutes for Feb. 11 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Melissa Strayton (librarian), Carol Wilson, 

Kerry Claffey (bookkeeper), Miriam Newman


Minutes from the January meeting were accepted.


Bookkeeper’s Report: Kerry distributed a Profit & Loss statement through Feb. 12 that showed a bottom-line operating loss of $2,272, the reserve account at $4,118 and the checking account at $49,281. Snow removal costs are up, largely because of the amount of ice and sno...


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February 2019 Trustee Meeting Agenda

February 7, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, February 11, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the January meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs, Turrell payment? How long will funds last?

Kanopy trial

CLIF grant

 

Friends' Report

 

Treasurer's Report

Review profit and loss statement

Appeals letter donations

CD recommendation of Investment Commit...


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Investment Committee Minutes January 2019

January 23, 2019

Morrill Memorial and Harris Library Investment Committee

Minutes of January 15, 2019 Meeting

 

Present:  Cindy Stableford, Betsy Ruml, Gretchen Rittenhouse, John Hawkins, Rachel Kurland

 

Minutes of the 5/22/18 meeting were approved.

 

Rachel provided an update report for the Library Trustees:

1.    The Trustees do not need to take a distribution from the endowment this year.  Despite some unexpected building needs, they were able to cover all expenses and still come out ahead for the year.  They sti...


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Minutes for January 14, 2019 Trustees Meeting

January 18, 2019

Minutes for Jan. 14 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Melissa Strayton (librarian), Carol Wilson, Rachel Kurland, Kerry Claffey (bookkeeper), Miriam Newman


Minutes from the December meeting were accepted.


Bookkeeper’s Report: Kerry distributed a Profit & Loss statement for 2018, which showed total income at $58,880 (down $373 from 2017) and expenses at $57,129 (up $847) for a positive operating margin of $1,751 (compared with a positive margin of $2,973 in...


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January 2019 Trustees meeting Agenda

January 10, 2019

Morrill Memorial and Harris Library Trustees Meeting

Monday, January 14, 2019, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the December meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs, payment

NY Times subscription?

 

Friends' Report

 

Treasurer's Report

Review profit and loss statement

Appeals letter donations

CD research

 

Other Business

Kerry - check signing, other banking

Sign repair...


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Minutes for December 2018 Trustees Meeting

December 31, 2018

Minutes for Dec. 17 Trustees Meeting



Present: Cindy Binzen, Curt Albee, Marty Frank, Melissa Strayton (librarian), Carol Wilson, Rachel Kurland, Kerry Claffey (bookkeeper)


Minutes from the November meeting were accepted.


Librarian’s Report: Melissa reported that she had received a certified letter from the estate of Anne Aversa notifying us that the library had been named a beneficiary in her will. The regional Girl Scouts organization plans to use the library for a meeting on Feb. 4. T...


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December Trustees Meeting Agenda

December 14, 2018

Morrill Memorial and Harris Library Trustees Meeting

Monday, December 17, 2018, 7:00 pm

Agenda

 

Any items to add or remove?

 

Secretary's Report

Review and approve minutes from the November meeting

 

Librarian's Report

How are things going? Help needed? Volunteer list

Ordering for collection

Children’s programs, payment

Turrell 

Holiday hours

 

Friends' Report

Holiday Sale

 

Treasurer's Report

Review profit and loss statement

Appeals letter donations

*** Budget for 2019 *** 

 

Other Business

Kerry - new bookkeeper...


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December Trustees Meeting Date Change

November 25, 2018
The December meeting has been rescheduled to Monday, December 17.
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Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.