May 2017 Trustees Meeting Minutes

May 21, 2017

Minutes of Morrill Memorial and Harris Library Board, May 8, 2017

 Present: Cindy Binzen, Carol Wilson, Curt Albee, Miriam Newman, Rebecca Seibel, Rachel Kurland

 Minutes of the May meeting were approved.

 The meeting opened with a discussion of upgrading the library’s catalogue system.  The state is encouraging libraries to switch from Library World (or whatever other program they might be using) to Auto Graphics by Verso.  Auto Graphics would allow libraries to read each other’s catalogues, making it easier to arrange Inter Library Loans.  It would also automatically update our catalogue in the state’s system.  Currently Rebecca has to manually enter each new purchase.  Rebecca has spoken to other librarians, and those with Auto Graphics are satisfied with it. Library World has not responded to pressure to upgrade their program.  The state is currently offering grants to cover the cost of  the move and the first year of use.  This is a short term offer, so we need to decide quickly.  Once running, Auto Graphics will be more expensive than Library World, but will allow us to participate fully in the state system of small libraries. The board voted to approve the adoption of Auto Graphics, provided the state has satisfactory answers to a few questions  - will Auto Graphics import from Library World and how does the information get into the field that binds together the catalogues?

 Librarian’s Report:

 The theme of the summer program is Build a Better World.  There will be special events, including building butterfly houses, fire hose night, and a visit from Dino Man.

 Kate Root and Emily will fill in for Rebecca for the next few weeks, assisted by volunteers.  We will pay the professionals, expecting about 14-16 hours for Kate and an extra 6 hours for Emily.  Rebecca has lined up volunteers to fill all the vacant slots.

 We plan to get a Chrome Book or laptop to make available to patrons when both public computers are in use.

 There is no word yet, on the Turrell Grant, but we should hear soon.

 The Church has been reserved for the July 7th concert.  Curt will host the event and the Friends will either provide food or money for cheese and crackers.

 Kerry has filed for an extension on the library’s taxes.

 Treasurer’s Report:

 We are on track based on previous years’ expenditures.  The only hole in the budget is the Turrell Grant.  We have other options for funding if that grant does not come through, but hope to hear from Turrell soon.

 Friends Report:

 Kemba Russell and Mary Newman have joined the Friends board.  We welcome the new blood.  Bethany Cole has retired after long service on the board and she will be missed.

 The July book sale will be June 30 and July 1.  There will be an organizational meeting on June 6.

 The Friends voted to donate $2500 to continuing support on library programs, including museum passes for patron use and the summer reading program.

 Other Business:

 The board approved the new building use policy written by Miriam Newman.

 Jeremy Kendall will continue to mow weekly and will mow the back 40 as needed.  Carol suggested that in the dry part of the summer we might not need mowing every week.  Curt will discuss that with Jeremy.  Curt has surveyed the grounds and there are three dead trees in danger of falling on the library.  Curt will speak to Jeremy Kendall about removing them.  Curt pulled out a mass of invasives from the stream bank and Eli Mintz will chip the brush and remove the stumps when he has equipment in town.  Miriam made a motion to authorize up to $500 for the grounds work and it was approved.

 Carol Wilson wrote all the volunteer thank you notes.  Thank you, Carol!

 Spring cleanup day is Sunday, May 21 at 9AM.  Bring cleaning supplies and gardening tools.

 Our next meeting will be June 19th at 7PM.

 The meeting was adjourned.

 Respectfully submitted,

 Rachel Kurland Temporary acting secretary.


June Meeting of the Trustees

May 9, 2017
The June meeting has been rescheduled. It will be held on Monday, June 19.

Continue reading...

May 2017 Trustees Meeting Agenda

May 4, 2017

Morrill Memorial and Harris Library Trustees Meeting

Monday, May 8, 2017, 7:00 PM

Any items to add or remove?

Secretary’s Report
● Review and approve minutes from the February meeting

Librarian’s Report

  • ●  Afterschool and summer program update

  • ●  Plans and schedule for volunteers and substitutes

  • ●  Substitute librarian pay - Kate and Emily

  • ●  Lapto...

Continue reading...

Minutes for April 10, 2017 Trustees Meeting

April 14, 2017

Minutes for April 10 Trustees Meeting

Present: Cindy Binzen, Curt Albee, Miriam Newman, Marty Frank, Rebecca Seibel, Cindy Stableford (for...

Continue reading...

April 2017 Trustees Meeting Agenda

April 3, 2017

Morrill Memorial and Harris Library Trustees Meeting

Monday, April 10, 2017


Any items to add or remove?

Secretary’s Report

  • Review and approve minutes from the February meeting

Librarian’s Report

  • Afterschool program update

  • Secretary of State governance registration (EOY)

  • Vacation/time off plans

Friends’ Report

Treasurer’s Report

  • Review profit and loss statement

  • Financial report to probate court

Other business

  • Investment Committee

  • Personnel Committee Report

  • Election of officers

  • Determine date, ti...

Continue reading...

March Trustee Meeting Cancelled

March 6, 2017
The Monday, March 13, 2017 Trustee Meeting has been cancelled. The next meeting will be held on Monday, April 10, 2017.

Continue reading...

Minutes of the Trustees' February 2017 Meeting

February 17, 2017

Minutes for Feb. 13, 2017

Present: Cindy Binzen, Curt Albee, Rachel Kurland, Marty Frank, Rebecca Se...

Continue reading...

MM&HL Investment Committee minutes 1/10/17

January 17, 2017

Morrill Memorial and Harris Library Investment Committee

Minutes of January 10, 2017 Meeting


Present:  Cindy Stableford, Betsy Ruml, John Hawkins, Gretchen Rittenhouse

Absent:  Rachel Kurland


Minutes of May 17, 2016 approved.


Cindy reported for the Friends:

1.     The Friends of the Library made a $1,000 annual contribution to the endowment.  Cindy reported that the Friends have donated $5,300 to the endowment since 2011.

2.     Trustees donated $200.

3.  ...

Continue reading...

January 2017 Minutes of Trustees Meeting

January 14, 2017

Minutes for Jan. 9, 2017

Present: Cindy Binzen, Curt Albee, Rachel Kurland, Marty Frank, Rebecca Seibel, Carol Wilson, Miriam Newman, Davi...

Continue reading...

January 2017 Trustee Meeting Agenda

January 5, 2017

Morrill Memorial and Harris Library Board of Trustees Meeting

January 9, 2017, 7:00 PM


Any items to add or remove?

Secretary's Report

* Review and approve minutes from December meeting

Librarian's Report

* Afterschool program update

* Scanner

* Computer monitor update

Friends' Report

Treasurer’s Report

* Review profit and loss statement

Other business

*Secretary of State governance registration (EOY)

January Monthly Duties

* Prepare narra...

Continue reading...

Trustees of the Morrill Memorial & Harris Library

The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.