Minutes for Oct. 4 Trustees Meeting

October 10, 2021

Minutes for the Oct. 5 Trustees Meeting


The meeting convened at 7 p.m. at the library. Attending were Cindy Binzen, Rachel Kurland, Carol Wilson, Miriam Newman, Melissa Strayton (librarian) and Marty Frank.


Minutes from the September meeting were accepted.


Librarian’s Report: Melissa said that collection acquisitions are on target. After talking with the librarian at Lyme’s Converse Library, she’s going to try placing orders every other week rather than putting in large monthly orders. If anything, that might help in the near future when the publishing industry is expected to experience even more serious supply-chain problems and books are likely to be delayed in arriving. The older computer that’ was no longer being used has been given to Doug Erhard, who has erased the hard drive and recycled the device. Melissa said she met with Marty to review the website and come up with a list of potential improvements. (Marty later reported that he talked with Scott Chesnut, who’s still willing to help us out, but wants to wait until winter.) After consulting with a tech person at the Department of Libraries, Melissa made a change to our website that makes it more secure. Melissa said she plans to add Taproot to our collection of periodicals, which will increase the periodical budget by about $40/year.


Melissa remotely attended a conference put on by Vermont Department of Libraries that addressed the topic of indoor air quality. She learned that air purifiers such as the one we plan to acquire through the ARPA grant ideally will purify the air inside a building five or six times in an hour; ours will manage to do that three or four times. Melissa noted that that might not be a huge problem because the number of people who frequent the library is low compared with many public buildings. On the other hand, if the trustees wish to augment the work being done by the freestanding purifier, we might consider an option discussed at the conference — installing an ultraviolet light in the heating system’s duct work (using air filters isn’t an option for us because of the type of heating system we have). The UV light is effective against both viruses and mold, and costs relatively little (around $500 to $600). 


Melissa has concluded that it will be very difficult to host after-school children’s programming at the library because of the relatively small space and low ceiling in the loft area. The window for conducting programs outside under the tent has all but closed. As a result, Melissa and Sarah are exploring partnering with the One Planet program to offer programs at the gym. Normally, parents pay a fee for their children to attend the program, either for a period of time or on a drop-in basis. If the library were to offer programming through One Planet, attendance would be free for that program, and Sara would run it. The advantage for the library is that the space would be more appropriate for children’s programming during the pandemic, and One Planet might cover some of the costs, such as providing snacks. The trustees had a number of questions and concerns about how the two programs would be combined. Melissa will get back to the board with details.


Friends Report: Reporting for the Friends, Cindy said that this year’s annual meeting — scheduled for this month — will be business only. The Friends also plan to hold the same sort of abbreviated holiday sale as they did last year — selling raffle tickets and wreaths, but skipping the food/craft/stuff sale in the library.


Treasurer’s  Report: Rachel distributed a Profit & Loss statement before the meeting. We’re over budget on postage expenses — something that Melissa attributes to robust demand for interlibrary loans. We’ve spent about 80 percent of the book budget and 55 percent of the allotted amount for DVDs and audiobooks. One mystery is our spending on electricity (budgeted, $675; spent, $740). One possible explanation is that the dehumidifier ran more frequently. 


Other Business:


David McWilliams will be taking down the tent that’s still up on the front lawn. 


Cindy reported that EC Brown’s finally showed up, and, of course, appeared on one of the few days she wasn’t around to make clear what we wanted. The results aren’t pretty. The drainage gravel was installed around the perimeter of the building, but the hydrangeas (which look pretty scrawny) were planted right in the gravel. Meanwhile, some of the bushes were planted incorrectly (too close to the building or right in front of basement windows) and the quantity of mulch we paid for is nowhere in evidence. Cindy has scheduled a meeting with someone from EC Brown’s this week and is hoping for the best, even if that means waiting until the warm weather returns to get the job done correctly.


We still haven’t heard from Tom Cecere about the EC Fiber network hub they were thinking of installing on library property. Mark Chute has agreed to continue doing our shoveling.


It’s time to get the annual appeal letter out. Marty will write it and available trustees will gather Oct 26 at 6 p.m. to stuff envelopes.


Miriam moved, Marty seconded and the board voted unanimously to go into executive session to discuss personnel. The board entered the session at 8:20 and resumed the public portion of the meeting at 8:40.


Our next meeting will be Nov. 8 at 7 p.m., at the library..


Submitted by Marty Frank





 

October Trustees Meeting Agenda

September 30, 2021

Morrill Memorial and Harris Library Trustees Meeting

Monday, October 4, 2021, 7:00 PM

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from September meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s program – fall plan - Sarah Rogers

CPU – scrub and recycle 

Website improvement ideas 

 

Friends' Report

Holiday Sale plan?

 

Treasurer's Report 

Review profit and loss statement

 

Other Business

Tents/boxes in basement 

Bench

Leak

Painters finish up

Planti...


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Minutes for the September 2021 Meeting

September 27, 2021

Minutes for the September 13 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Carol Wilson, Miriam Newman, Melissa Strayton (librarian), David Webb (for the Friends) and Marty Frank.


Minutes from the August meeting were accepted.


Librarian’s Report: Melissa updated on us some administrative matters. She is using the magazine subscription service again to renew our various periodicals. To round out our requests for how we would spend the ARP...


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Minutes for September 2021 Trustees Meeting

September 17, 2021

Minutes for the September 13 Trustees Meeting


The meeting convened at 7 p.m. via Zoom. Attending were Cindy Binzen, Rachel Kurland, Carol Wilson, Miriam Newman, Melissa Strayton (librarian), David Webb (for the Friends) and Marty Frank.


Minutes from the August meeting were accepted.


Librarian’s Report: Melissa updated on us some administrative matters. She is using the magazine subscription service again to renew our various periodicals. To round out our requests for how we would spend the ARP...


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September Trustees Meeting

September 13, 2021
The meeting on 9/13 will be on Zoom. Please contact Marty Frank at 765-4299 if you would like to join.
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September Trustee Meeting Agenda

September 9, 2021

Morrill Memorial and Harris Library Trustees Meeting

Monday, September 13, 2021, 7:00 PM

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from August meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s program – fall plan - Sarah Rogers

CPU – scrub and recycle 

Website improvement ideas by end of August 

ARPA grant

 

Friends' Report 

 

Treasurer's Report 

Review profit and loss statement

 

Other Business

Turn to the Wonderful fund $100?, McAllister th...


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Minutes for Aug. 9 Trustees Meeting

August 11, 2021

MINUTES FOR THE AUGUST 9, 2021 TRUSTEES MEETING 

The meeting convened at 7 p.m. at the library. Attending were Cindy Binzen, Curt Albee, Melissa  Strayton (librarian), and Miriam Newman. 

Librarian's Report. Melissa is waiting to receive about 45 new books from the distributor, Baker &  Taylor. Some of the books were ordered more than a month ago. Melissa reported that the children's  summer reading program went really well, with good participation, although only one child completed  the entire...


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August Trustees Meeting Agenda

August 5, 2021

Morrill Memorial and Harris Library Trustees Meeting

Monday, August 9, 2021, 7:00 PM, in-person at MM&HL

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from July meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s program – summer and fall plan - Sarah Rogers

CPU – scrub and recycle 

Website improvement ideas by end of August 

Turrell and ARPA grants

 

Friends' Report 

Refreshments for Writers’ Night – postponed until spring

 

Treasurer's Rep...


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Minutes from the July 12 Trustees Meeting

July 19, 2021

Minutes for the July 12 Trustees Meeting


The meeting convened at 7 p.m. at the library. Attending were Cindy Binzen, Rachel Kurland, Curt Albee, Carol Wilson, Melissa Strayton (librarian), Diane White (for the Friends) and Marty Frank.


Minutes from the June meeting were accepted.


Friends’ Report: Diane reported that the book sale was very successful, grossing around $3,800 despite the bad weather. Making books available for free on Sunday seemed to work well; quite a few books were taken. Dian...


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July Trustees Meeting Agenda

July 8, 2021

Morrill Memorial and Harris Library Trustees Meeting

Monday, July 12, 2021, 7:00 PM, in-person at MM&HL

Agenda

Any items to add or remove?

 

Secretary's Report

Approve minutes from June meeting

 

Librarian's Report

Ordering for collection – monthly, postings

Children’s summer program – Sarah Rogers

Old laptop - Doug, CPU – scrub?

Website improvement ideas by end of August 

Reopening 

Vacation coverage for 7/14- 7/22

Turrell and ARPA grants

 

Friends' Report 

Book sale report

 

Treasurer's Report 

Review p...


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Trustees of the Morrill Memorial & Harris Library


The Board of Trustees meets on the second Monday of each month at 7:00 pm at the library.